Extraordinary General Meeting
Shareholders of Klövern AB (publ), reg. no. 556482-5833, are hereby notified of the extraordinary general meeting to be held at 14:00 on Friday 13 November 2020 at Kista Gate, Torshamnsgatan 44-48, Kista. Registration starts at 13:30.
Shareholders wishing to participate in the extraordinary general meeting must;
(i) be registered as shareholder in the share register held by Euroclear Sweden AB on Thursday 5 November 2020,
(ii) and notify their attendance to the company no later than Monday 9 November 2020, preferably before 12.00 noon, at the address Klövern AB, c/o Walthon Advokater, Klövern Extra bolagsstämma 2020, Box 716, 114 11 Stockholm, Sweden, by telephone + 46 10 482 70 00 or through the website klovern.se.
The notification shall state the shareholder’s name, date of birth/Swedish personal ID no./company registration no., address, telephone number as well as any assistant to accompany the shareholder to the meeting.
Nominee registered shares
Shareholders whose shares are registered in the name of a nominee shareholder must, to be allowed to participate in the meeting, register their shares in their own name in the share register in due time before Thursday 5 November 2020. Such registration can be temporary. Request for such registration is made with the bank or securities institution administering the shares in due time. Requests for such registrations that have been made by shareholders in due time so that the registration has been executed by the nominee no later than Monday 9 November 2020 will be considered in the voting register for the meeting.
Precautions due to covid-19
Due to covid-19, the company has decided to take a number of precautionary measures in order to minimize the risk of infection spreading during the conduct of the extraordinary general meeting, such as the opportunity to give power of attorney and voting instructions to a representative appointed by the company as well as the opportunity to exercise voting rights by post, while at the same time ensuring the shareholders’ opportunity to exercise their rights.
In order to reduce the risk of the spread of infection and reduce contact between participants, everyone is encouraged to keep a proper distance from other shareholders and from employees at both registration and during the meeting. Shareholders who experience symptoms of illness, albeit mild, have been in close contact with someone who is infected or belong to a risk group are especially encouraged to take advantage of the opportunity to attend via a representative or the opportunity to vote by post.
Please note that separate notification of shareholders’ participation at the extraordinary general meeting must be made in accordance with the notice. Submission of a power of attorney or postal vote thus does not count as notification to the meeting.
The board of directors has resolved that the shareholders shall be able to exercise their voting rights by the use of postal voting in accordance with the act (2020:198) on temporary exemptions to facilitate the conduct of general meetings in companies and other associations. Shareholders who wish to exercise their voting rights by post shall use the postal voting form available on the company’s website, klovern.se. The form will also be sent to shareholders who request it and state their e-mail address or postal address.
The form shall be signed by the shareholder. The original form must be received by the company no later than 12 November 2020 and shall be sent by post to the address Klövern AB, c/o Walthon Advokater, Klövern Extra bolagsstämma 2020, Box 716, 114 11 Stockholm, Sweden or by e-mail to email@example.com. Persons representing a legal entity must present a certificate of registration (or equivalent authorisation document) which shows that the person(s) who have signed the form are authorized signatories for the shareholder.
Collection of power of attorneys
With the support of the act (2020:198) on temporary exemptions to facilitate the conduct of general meetings in companies and other associations, the board of directors has decided to offer shareholders the opportunity to submit a power of attorney and voting instructions to a representative appointed by Klövern.
Shareholders who wish to submit a power of attorney to the representative appointed by Klövern need to date and sign the power of attorney available on the company’s website, klovern.se, and in the voting instructions appended to the power of attorney specify how the representative shall vote on behalf of the shareholder. A power of attorney and voting instructions will also be sent to shareholders who request it and state their e-mail address or postal address.
The original power of attorney must be sent back and received by the representative no later than 12 November, 2020 and be sent by post to Maria Norrman, Walthon Advokater AB, Box 716, 114 11 Stockholm, Sweden or by e-mail to firstname.lastname@example.org. Persons representing a legal entity must present a certificate of registration (or equivalent authorisation document) which shows that the person(s) who have signed the form are authorized signatories for the shareholder.
Processing of personal data
In connection with the notification of attendance, the company will process the personal data about shareholders that is requested above. Personal data that is collected from the share register and the notification of attendance as well as information regarding representatives and assistants will be used for registration, establishment of voting register and, if applicable, minutes of the extraordinary general meeting. The data will only be used for the extraordinary general meeting to which the notice relates and processing will be made in accordance with the Privacy notice for general meetings of shareholders. For information regarding how your personal data is processed, please visit https://www.euroclear.com/dam/ESw/Legal/ Privacy_notice_BOSS_20181023.pdf.
Documents for Extra Ordinary General Meeting
- Notice of Extraordinary General Meeting of Klövern AB (Publ)
- Proposed agenda
- Regular form for PoA
- The board of directors’ proposal for resolution to approve the board of directors’ resolution on the rights issue of Class A and Class B ordinary shares, item 7
- The board of directors’ report according to Chapter 13, Section 6 of the Swedish Company Act
- Auditor’s statement
- Annual Report 2019