Annual General Meeting 2021
Shareholders of Klövern AB (publ) are summoned to the Annual General Meeting on Wednesday 28 April 2021.
In light of the ongoing pandemic and in order to minimize any risk of spreading of the corona virus, the Board has decided that the Annual General Meeting is to be held only through postal voting in accordance with temporary legislation. This means that the Annual General Meeting will be conducted without the physical presence of shareholders, representatives or external parties and that shareholders will only be able to exercise their voting rights at the Annual General Meeting by postal voting in advance.
Notification of attendance
Shareholders wishing to attend the Annual General Meeting through postal voting must;
- be registered as a shareholder in the share register kept by Euroclear Sweden AB on Tuesday 20 April 2021, and
- notify their attendance by submitting their postal vote in accordance with the instructions provided under the section “Postal voting” below so that the postal vote is received by Euroclear Sweden AB no later than Tuesday 27 April 2021.
Please note that notification of attendance to the Annual General Meeting can only be made by postal voting.
Nominee registered shares
Shareholders whose shares are nominee registered must, in addition to giving notice of participation in the Annual General Meeting by submitting a postal vote, request that their shares be registered in their own name so the shareholder is entered into the register of shareholders by Tuesday 20 April 2021. Such registration can be temporary (so-called voting right registration) and is requested with the nominee in accordance with the nominee’s routines, at such a time in advance as decided by the nominee. Voting right registrations completed no later than Thursday 22 April 2021 will be taken into account in the presentation of the share register.
Shareholders may exercise their voting rights at the Annual General Meeting only by voting in advance, so-called postal voting in accordance with Section 22 of the Act (2020:198) on temporary exceptions to facilitate the execution of general meetings in companies and other associations. For postal voting, a special form must be used. The form is available on Klövern’s website, www.klovern.se. The postal voting form is considered as the notification of participation at the Annual General Meeting.
The completed and signed voting form must be received by Euroclear Sweden AB no later than Tuesday 27 April 2021. The completed and signed form shall be sent to Klövern AB (publ), “Annual General Meeting”, c/o Euroclear Sweden, Box 191, 101 23 Stockholm or via email to email@example.com (state “Klövern AB – postal voting” in the subject line). Shareholders who are natural persons can also submit their postal vote electronically by verifying with BankID via Euroclear Sweden AB’s website https://anmalan.vpc.se/euroclearproxy/. Such electronic votes must be submitted no later than Tuesday 27 April 2021.
Shareholders may not provide the postal voting form with special instructions or conditions. If so, the vote (in its entirety) is invalid. Further instructions and conditions are included in the postal voting form.
If the shareholder postal votes by proxy, a written and dated power of attorney signed by the shareholder must be attached to the postal voting form. Form of proxy is available on Klövern’s website, www.klovern.se. If the shareholder is a legal entity, a registration certificate or other authorization document must be attached to the form.
Documents and further information
The Notice of Annual General Meeting, the Nomination Committee’s complete proposals for decisions, motivated opinions and information about proposed members and auditors and related documents are available at the Company at the office at Spelhagsvägen 13 in Nyköping and on the Company’s website www.klovern.se. The Annual Report, the Auditor’s Report, the Consolidated Accounts, the Auditor’s Report on the Consolidated Accounts, the Board’s complete proposal for resolutions with accompanying documents, the Board’s remuneration report and auditor’s statement pursuant to Chapter 8, Section 54 of the Swedish Companies Act on the application of guidelines for salaries and other remuneration to senior executives are available at the Company’s office and website no later than three (3) weeks before the Annual General Meeting. The documents will be presented at the Annual General Meeting by being available on the Company’s website as stated above. The documents are also sent to the shareholders who request it and state their postal address or e mail.
The Board and the CEO shall, if any shareholder so requests and the Board believes that it can be done without significant damage to the company, provide information regarding conditions that may affect the assessment of a matter on the agenda, and conditions that may affect the assessment of the Company’s financial situation. The duty of disclosure also applies to the Company’s relationship with other group companies, the consolidated accounts and the conditions mentioned above with regard to subsidiaries. Requests for such information must be submitted in writing to Klövern no later than ten days before the Annual General Meeting, i.e. no later than 18 April 2021, to the address Klövern AB, “Annual General Meeting”, Box 1024, 611 29 Nyköping or via e-mail to firstname.lastname@example.org. The information is provided by being made available on Klövern’s website, www.klovern.se, and at Klövern’s office at Spelhagsvägen 13 in Nyköping, no later than five days prior to the Annual General Meeting, i.e. no later than 23 April 2021. The information will be sent to shareholders having requested it and stated their address or e-mail.